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The iBuy+ Program started in September 2009 with the deployment of an electronic procurement application, SciQuest. This application, branded iBuy+ Goods & Services (G&S), is used to purchase the university’s most commonly used goods. The iBuy+ G&S application is a sustainable way to procure high volume items while also providing the best overall deal to the university. Since its inception in 2009, the iBuy+ G&S application has processed approximately 52,000 Purchase Orders, totaling almost $40 million in university spend.
In 2010, another initiative was launched as part of the iBuy+ Program. The Finance Division set out to identify and implement a vendor solution that would provide a one-stop-shop online travel booking portal for GW faculty and staff to use when booking travel. The Finance Division, with the assistance of the Division of Information Technology, determined that Concur provided the best suited travel application for the university. The Concur solution, known as iBuy+ Travel Services, provides top quality travel services technology with streamlined booking arrangement capabilities, lowered costs, customized services and better overall information management. As part of this initiative, a new GW Travel Manager was hired to manage the overall iBuy+ Travel Services. Since it launched in 2010, over 4,100 air, hotel and car bookings have been made through the system.
An electronic Expense Reporting application was added to the iBuy+ suite of services in 2012. This application, also built by Concur, provides seamless travel and expense reporting capabilities for users. It replaced the Travel and Expense portal within the Electronic Accounting System (EAS) and eliminated the need for paper-based expense reporting, approvals and the infamous “yellow envelopes” that were required to submit monthly reports for P-Card holders. Since its launch in late 2012, the Expense application has processed over 20,000 approved expense reports.
The iBuy+ Program is a great example of how Finance is successfully partnering with DIT and others to provide better, more useful, sustainable and cost-effective technology services for the university.